Your digital invitation details checklist
Prepare names, timing, venues and guest information before your invitation is personalized, then use a simple checklist to review your proof.
By Dear Revel · Published · Updated
A clear brief makes your invitation easier to prepare and easier for guests to understand. You do not need finished design files. Start with the information you know, mark anything still to be confirmed, and keep one agreed version of the details for everyone planning the celebration.
Write down the invitation essentials
The names to appear on the invitation, including spelling, accents and preferred order.
The occasion and event date, with the month written out.
Arrival time and event start time, identifying the local time zone when helpful.
Venue name, full address and a checked map link.
The RSVP deadline and the people included in each household invitation.
For a wedding with more than one location, list the ceremony and reception separately. For a birthday or baby shower, add a finish time if guests need to arrange collection or childcare. Separate an arrival instruction from the formal start time so nobody has to guess.
Separate essential details from helpful extras
Guests should find the date, place and reply instructions quickly. Dress guidance, parking, transport, accessibility contacts and accommodation notes can follow. Include information that changes a guest’s plans; remove details that simply repeat the opening invitation.
Check optional features with the studio before ordering. A registry link, another language, an additional event or a different page layout may need a separate discussion. An inspiration image is a useful starting point, but it does not establish what is included in a particular design.
Prepare household information carefully
Agree who receives each invitation and how many seats that household has. Write names consistently and make plus-one arrangements explicit. Keep the guest list in the agreed private workspace, rather than pasting names and personal links into a public planning document.
Review one complete proof
Read every name aloud and compare it with your brief.
Check the date, start time, address and RSVP deadline against your venue arrangements.
Open each map or supporting link on a phone.
Confirm the intended household names and seats in the guest experience.
Gather requested changes into one clear list for the studio.
Have a co-host or trusted reader review the proof too. Someone who was not involved in writing the brief is often better at noticing missing directions. Check the revision allowance and delivery expectations on your selected listing before you order.
Approve, then share
A public demo and an unpublished proof are review tools. Share the final published household links only after the invitation is approved. If an event detail changes later, ask the studio about the update and decide whether guests also need a direct message.
